Operating Procedures


Region 10 Interagency Early Intervention Committee (IEIC)

Mission Statement

  • Promoting positive beginnings by identifying and serving eligible children and their families.

Purpose Of The Committee

  • Region 10 IEIC will develop and assure the implementation of interagency policies and procedures so that eligible children ages birth to five and their families are identified and have access to appropriate services and supports.

Glossary Of Terms:

  • ICC – Governor’s Interagency Coordinating Council
  • IEIC – Interagency Early Intervention Committee
  • Regional IEIC – Region 10 IEIC
  • SEAU – Special Education Administrative Unit
  • CoE – Centers of Excellence (project through MDE)
  • RLIP – Regional Low Incidence Projects
  • EHDI – Early Hearing Detection Intervention
  • HMG – Help Me Grow
  • FAP – Follow Along Program
  • PDF – Professional Development Facilitator

Requirements Of The Committee

Statutory Requirements:

Purpose of Interagency Early Intervention Committee: M.S. 125A.30

  • (a)A school district, group of districts, or special education cooperative, in cooperation with the health and human service agencies located in the county or counties in which the district or cooperative is located, must establish an Interagency Early Intervention Committee for children with disabilities under age five and their families under this section, and for children with disabilities ages three to 22 consistent with the requirements under sections 125A.023 and 125A.027. Committees must include representatives of local health, education, and county human service agencies, county boards, school boards, early childhood family education programs, Head Start, parents of young children with disabilities under age 12, child care resource and referral agencies, school readiness programs, current service providers, and may also include representatives from other private or public agencies and school nurses. The Committee must elect a chair from among its members and must meet at least quarterly.
  • (b)  The Committee must develop and implement interagency policies and procedures concerning the following ongoing duties:
    • (1)  develop public awareness systems designed to inform potential recipient families, especially parents with premature infants, or infants with other physical risk factors associated with learning or development complications, of available programs and services;
    • (2)  to reduce families’ need for future services, and especially parents with premature infants, or infants with other physical risk factors associated with learning or development complications, implement interagency child find systems designed to actively seek out, identify, and refer infants and young children with, or at risk of, disabilities, including a child under the age of three who:
      • (i) is involved in a substantiated case of abuse or neglect or
      • (ii) is identified as affected by illegal substance abuse, or withdrawal symptoms resulting from prenatal drug exposure;
    • (3)  establish and evaluate the identification, referral, child and family assessment systems, procedural safeguard process, and community learning systems to recommend, where necessary, alterations and improvements;
    • (4)  assure the development of individualized family service plans for all eligible infants and toddlers with disabilities from birth through age two, and their families, and individual education plans and individual service plans when necessary to appropriately serve children with disabilities, age three and older, and their families and recommend assignment of financial responsibilities to the appropriate agencies;
    • (5)  implement a process for assuring that services involve cooperating agencies at all steps leading to individualized programs;
    • (6)  facilitate the development of a transitional plan if a service provider is not recommended to continue to provide services;
    • (7)  identify the current services and funding being provided within the community for children with disabilities under age five and their families;
    • (8)  develop a plan for the allocation and expenditure of additional state and federal early intervention funds under United States Code, title 20, section 1471 et seq. (Part C, Public Law 108-446) and United States Code, title 20, section 631, et seq. (Chapter I, Public Law 89-313); and
    • (9)  develop a policy that is consistent with section 13.05, subdivision 9, and federal law to enable a member of an interagency early intervention committee to allow another member access to data classified as not public.(c)   The local Committee shall also:
      • (1)  participate in needs assessments and program planning activities conducted by local social service, health and education agencies for young children with disabilities and their families; and
      • (2)  review and comment on the early intervention section of the total special education system (TSES) for the district, the county social service plan, the section or sections of the community health services plan that address needs of and service activities targeted to children with special health care needs, the section on children with special needs in the county child care fund plan, sections in Head Start plans on coordinated planning and services for children with special needs, any relevant portions of early childhood education plans, such as early childhood family education or school readiness, or other applicable coordinated school and community plans for early childhood programs and services, and the section of the maternal and child health special project grants that address needs of and service activities targeted to children with chronic illness and disabilities.

Relationships/ Alignment / Priorities

  • Lead Agency and State Partners:
    Minnesota Department of Education is the lead agency for Part C Early Intervention services, with Minnesota Department of Health and Department of Human Services participating as state partners, in delivering a comprehensive and coordinated interagency system. State agency staff may attend and participate in the Region 10 IEIC as ex officio members.
  • Governor’s Interagency Coordinating Council (ICC):
    The Region 10 designee will attend the ICC meetings and report the business of the Regional IEIC to the ICC in the role of a guest.
  • Special Education Administrative Units (SEAU):
    The Region 10 IEIC will collaborate with SEAUs to examine and distinguish local vs. regional priorities. Funding priorities will be established to help guide the funding decisions at the SEAU.
  • Other local agencies:
    Linkages to local entities (community-based service providers) should be maintained. SEAUs and local agencies will collaborate to maintain established relationships.
  • Centers of Excellence for Young Children with Disabilities Project (COE):
    The Region 10 IEIC will collaborate with the COE to ensure that ongoing training needs are met. The COE will participate in assessing district/local agency needs for training.

Operational Considerations

  • Fiscal Host:  The fiscal host for the Region 10 IEIC is the Zumbro Education District.
    The agency designated as the fiscal host must be an eligible recipient of federal special education funds and agrees to expend these federal funds consistent with the approved budget and in accordance with the “Statement of Assurances” as signed by the district special education director and superintendent. 
  • Local Primary Agency (LPA):  The local primary agency for the region 10 IEIC is the Zumbro Education District.
    The LPA will perform duties consistent with Minnesota Statutes, section 125A.31 including: providing oversight of funds received through the annual fund request and providing oversight for data collection efforts. 
  • Maintenance Of Documents:  The Local Primary Agency will maintain IEIC documents. Examples of documents include Operating Procedures, Work Plan, meeting minutes, fiscal host, membership rosters, meeting sign-in sheets, and other documents as identified.
  • Website Posting:  Minutes, agendas, etc. will be on http://region10projects.org. 
  • Process to change Operating Procedures:
    • Changes proposed at one meeting will be voted on at the meeting or within two weeks electronically providing electronic quorum has been met (see description of a quorum).  If electronic voting is needed, proper documentation explaining the proposed change will be sent with the request for electronic vote.Within 30 days of the date the proposed change is received, it shall be submitted in writing to the IEIC Chair, who will then distribute the request to the Regional IEIC membership (as defined below).  The membership shall have received the proposed amendment or amendments at least 14 days prior to the meeting.


  • Geographic Area Served:
    • Region 10 Low Incidence Projects covers 11 counties
    • 6,770 square miles
    • Population of 460,102.
    • Serving approximately 80,600 students.
    • Serving approximately 10,300 special education students.
    • Serving approximately 4,000 Birth – 2 students
  • Counties Served:
    • Dodge
    • Goodhue
    • Houston
    • Olmsted
    • Fillmore
    • Freeborn
    • Wabasha
    • Winona
    • Rice
    • Mower
    • Steele
  • Head Start Programs Served:  
    • Tri Valley Migrant Head Start, Families First of Minnesota, Head Start- Freeborn & Olmsted, Three Rivers,  & SEMCAC
  • Reservation Served:
    • Prairie Island Reservation
  • School Districts Served:
    • 44 School Districts
    • 5 Non-Public Schools
    • 13 Charter Schools
    • 3 Education Districts
    • 1 Consortium


  • Terms Of Membership:  Membership is at will and reviewed annually at the Spring IEIC meeting.
  • Mandated Sector Membership Representation:
    • Health
    • Education
    • County Human Services
    • Early Childhood Family Education Programs
    • Head Start
    • Parents Of Young Children With Disabilities Under Age 12
    • Child Care Resource And Referral
    • School Readiness Programs
    • Current Service
  • Additional Representative Membership:
    • Private Agencies
    • Public Agencies
    • School Nurses
    • Other Members
  • Ex Officio Membership:
    • MDE designee
    • COE staff
    • Regional Low Incidence Facilitator
  • Recruitment/ Selection Of Membership:
    Determined by the Region 10 IEIC
  • Elected Offices:
    • Chair
    • Chair-elect
    • Recorder
  • Position Funded by Region 10 IEIC
    • Coordinator
      • Position requires approval each year at the Spring meeting so that the budget for the upcoming year can be appropriately set
      • Duties include:
        • to ensure that the IEIC goals are addressed,
        • to be a communication link/liaison,
        • to attend regional and state meetings
        • to support the work of the IEIC
  • Other officers:  ICC Representatives (2)
  • Meeting Facilitator:  The Chair/Chair-elect will be responsible to facilitate the Region 10  IEIC meetings.
  • Assurance Of Area Representation:
    There will be 2 representatives from each county in the Region 10 IEIC including representation from the mandated sector membership.   The representative will share information from those constituents.
  • Removal/Replacement:  Members of the Region 10 IEIC who are unable to continue on the Regional IEIC: Priority will be to fill the vacancy with the mandated sector membership defined in statute.  If unable, another representative from that county may serve.In the event a Regional IEIC committee member shall miss two of the scheduled committee meetings in a twelve-month period without notifying the IEIC Chair(s), the Chair(s) of the Regional IEIC Committee shall have the right to remove the absent member and the membership committee shall fill the vacancy thereby created.
  • Conflict Of Interest:  Any individual working for an agency that may benefit from a decision that is made would need to disclose that potential conflict of interest. No member of the Committee may cast a vote on any matter that would provide direct financial or other perceived benefit to that member or otherwise give the appearance of a conflict of interest.


  • Meeting Cycle:
    Quarterly meetings will be held.

    • 1st Q:  Summer July-September
    • 2nd Q:  Fall October-December
    • 3rd Q:  Winter January-March
    • 4th Q:  Spring April-June
  • Meeting Notification:  Notices, agendas, and supporting documents will be sent out electronically (unless requested otherwise) prior to the meetings.
  • Parliamentary Authority:  Roberts Rules of Order
  • Attendance:
    Two consecutive absences without notifying the chair may result in dismissal from the Committee. Designees may be assigned as follows:

    • When members are unable to attend scheduled Region 10 IEIC meetings, they may assign a designee, in writing, to the Chair. The designee shall have the authority to exercise the full privileges of the absent member.
  • Decision-Making Process/Voting:  Decisions will be via electronic means at the Chair’s discretion.
  • Distribution Of Meeting Minutes To Other Stakeholders, Interested Parties:  Minutes will be distributed to parties and posted on the website at http://region10projects.org.
  • Electronic Participation:  It may be acceptable to attend/vote by contacting the Chair.
  • Absentee Voting:  A member who is unable to attend a meeting may vote on any noticed action item by submitting his or her vote in writing to the Chair(s) in advance of the meeting in which the action will be taken. Such vote may be sent by mail, email or facsimile transmission. 
  • Standing Agenda Format:  The agenda format will follow the Roberts Rules
  • Quorum:  Quorum will be a simple majority of current membership.
  • Voting:  A quorum must be present to hold a vote.  Decisions by the Region 10  IEIC shall, to the extent possible, be made by consensus of members (and designees). If there is no consensus, decisions shall be made by a majority vote (51%) of the voting members (and designees).
  • Conflict:  When a decision cannot be reached, an outside facilitator may be brought in to assist, if needed.
  • Reimbursement Policies:  The Region 10 IEIC will determine if any members or positions shall receive reimbursement for participation and duties on the IEIC. If a Regional IEIC member is serving within his/her assigned job duties, the Regional IEIC committee will not reimburse expenses.;

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February 25, 2017
    Starts: 9:00 am
    Ends: February 25, 2017 - 2:00 pm

    Location: Rochester Community and Technical College, 851 30th Ave SE, Rochester, MN 55904, USA


    Health Science (HS) room 136

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    SAVE THE DATES! - Saturdays, January 28 & February 25, 2017 from 9:00 a.m. – 2:00 p.m.

    Developing Number Sense for ALL Learners, is a graduate level course designed to expand your current practice and understanding of effective practices and strategies that encourage conceptual development of numeracy skills.

    This five-week hybrid model allows for assignments to be completed through an online learning platform.

    Participants may earn two Winona State University graduate credits or 30 non-credit clock hours.

    Contact Christian Wernau (cwernau@zumbroed.org) for more information or with questions.

March 2, 2017
  • MASE Day at the Capitol
    Starts: 8:00 am
    Ends: March 2, 2017 - 3:20 pm

    Location: the Capitol


    Save the Date! MASE Day at the Capitol
    Thursday, March 2, 2016

    The day will begin with a breakfast and legislative meeting starting at 8 am at the Best Western Capitol Ridge and the group will then head to the Capitol to meet with various legislators. The group will then reconvene back at the hotel at around 2:30 pm.
    All MASE members are welcome to attend!

    Event Details
    Date: March 2, 2016
    Time: Meeting will begin at 8 am
    Location: Best Western Capitol Ridge | 161 St Anthony Ave, St Paul, MN 55103
    Room: Sibley Room

    If you need lodging, please call the Best Western Capitol Ridge at 651-227-8711 to request a room the MASE room block.

    Questions? Contact MASE Executive Director John Klaber at jpklaber@gmail.com.

    John P. Klaber
    Executive Director
    Minnesota Administrators for Special Education
    Email: jpklaber@gmail.com
    Cell phone 507-469-9096

March 3, 2017
  • MDE State Director Forum
    Starts: 9:00 am
    Ends: March 3, 2017 - 3:20 pm

    Location: 1500 MN-36, Roseville, MN 55113, USA